City Of Springville
Council Meetings
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SPRINGVILLE CITY COUNCIL PROCEEDINGS June 21, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. in Springville City Hall. Present on roll call: Neff, Gerdemann, Shebetka, and Grimley. Ballantyne was absent. Also present: Doug Beard, Steve Shaffer, Tom Miller, Mike and Dixie Brady, Jake Hiner, Bill Burkle, Scott and Karen Anderson, Jack Miell, and Deputy LeMense. Consent Agenda: Motion was made by Shebetka, second by Neff to approve the consent agenda with deletion of the finance report. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: Jake Hiner informed the Council the Mill Avenue sewer main was plugged. He, Todd and Roto- Rooter worked on the line and sewage is now flowing. However, the line is either collapsed or the joint has become disjointed and one end is sunken. The line will need to be televised to find what the problem is. Jake reminded the council that previously this 8” sewer line serviced the Mill Avenue area but now takes on flow from the Spring Meadows sub-division. Roto-Rooter has the capability of “pipe bursting” the line. The basic concept of the method is that a “sleeve is run thru the bad line, the line is then “burst” leaving the new sleeve. Discussion continued on the need to move forward with the sewer main project (repair and replacement of sewer mains and manholes) as identified by the engineering study. Bill Burkle was present with questions on the sidewalk letter he received for his apartment building at 254 4th Street. Bill presented pictures showing only a slight offset in one corner of a square. He questioned if it was necessary to replace the sidewalk square. It was noted that lifting the square in that corner and putting fill back in to level the square out. Steve Shaffer reported sewer gas smell in his home, Bixler noted a call was also received about sewer gas from another resident. Jake noted the gas was from flushing the sewer main and should have disappeared by the time of the council meeting. Sheriff’s Report: Deputy LeMense gave the patrol report for hours of service from June 7, 2010 through June 21, 2010. There were 28 calls for service. May hours of service: 122.60.
Maintenance: Bids will be taken for the work on the list of trees needing trimming or removal which has now increased due to the storm over the weekend. Two lock and key vendors were contacted for bids to re-key door locks for the water, sewer, shop, City Hall and Community Center. John’s Lock and Key will be out to look over all the doors and locks on Tuesday and make a recommendation on the best way to proceed. The sewer plant ran successfully on the generator for 16 hours. Todd is very pleased with new generator. Mayor: Rick reported on a new law of interest from the 2nd session of the General Assembly. Bill SF434 addresses nuisance properties and tax sales. This bill helps abate nuisance properties by stopping the sale and resale of a nuisance property. The bill helps make potential purchasers of the property aware that the property is subject to a nuisance action, helps prevents the property owner from intentionally conveying the property to a third party to avoid the nuisance action and in the case of a municipal infraction against the property - helps the city ensure the owner abates the nuisance by lessening the likelihood of sale to a third property. Other Reports: May overtime and leave reports and park finance report. The Clerk also reported the State Auditor’s Office will perform the city audit in December. Old Business Nuisance Abatement – Mayor Heeren reviewed the nuisance abatement section of the Springville Code of Ordinances and the proper procedure associated with a complaint. 173 Broadway Street: Dangerous Building signs have been posted on all doors of the 173 Broadway property. No contact/correspondence has been received from the owner of the property. 406 High Avenue: John Bohlken proceeded with the purchase of tax certificates for the 406 High Avenue property. Workman Lease: Motion was made by Shebetka, second by Neff approving the Workman lease and directing the Mayor to sign the same. All ayes, motion carried. 5th Street Bridge Rail: Two vendors were located to bid on the replacement of the 5th Street Bridge Rail. Todd and Karen will review the bids and notify a vendor to proceed with the repair project. Steve Shaffer reported 13 nuts were also missing off the bridge. Public Works has the nuts they just need to get them back on the bridge. New Business Gazebo: Motion by Neff, second by Gerdemann to establish a Gazebo Trust Account within the Parks Reserve Fund for the purpose of taking over financial tracking of the gazebo project beginning July 1, 2010. All ayes, motion carried. Interim Public Works Director: Motion by Shebetka, second Neff to appoint Todd Wyman as Interim Public Works Director at a pay rate of $20.20 per hour retro-active to May 25, 2010. All ayes, motion carried. 138 Circle Drive Water Drainage: Scott Anderson was present for discussion on a drainage problem to the rear of his property. Anderson presented pictures of the ongoing problem of water ponding up in the woods behind his property which is causing a bug and mosquito infestation, making his back yard unusable. The quarry is going to provide fill material and labor to fill the low areas. Anderson felt the current configuration of the drainage on Park Street is contributing to the problem by directing drainage across his back yard. Marc Whitman of Wendling Quarries, Anderson, Todd and Jake Hiner will meet on Tuesday at 5:30 p.m. to look at the problem. 1st Avenue Sewer: requested to be tabled until further notice by Councilman Shebetka. Website: Discussion was held on bringing maintenance of the website back to City Hall. The Clerk will look into classes for netins.net based websites and into GovOffice as a possible replacement. Permission to Pay Year End Bills: Motion was made by Neff, second by Shebetka approving payment of year end bills. All ayes, motion carried. The Council will receive a claims listing of all bills paid. Street Closing Request: The request to close Academy Street for a SOAP sponsored dance on August 14th was referred back to that organization for exact times for closure of the street. Todd will be reminded to contact the county for use of their barricades. Motion was made by Shebetka, second by Gerdemann to approve the third and final reading of Ordinance #10-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO CHAPTER 20; CITY ATTORNEY. Roll call vote, Ballantyne absent. All ayes, motion carried. Said ordinance shall become effective upon its final passage and posting in 3 places as set out by Chapter 18; Springville Code of Ordinances. Motion was made by Gerdemann, second by Neff to approve the third and final reading of Ordinance #11-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FEES FOR WATER SERVICE RECONNECTION. Roll call vote, Ballantyne absent. All ayes, motion carried. Said ordinance shall become effective upon its final passage and posting in 3 places as set out by Chapter 18; Springville Code of Ordinances. Motion was made by Neff, second by Shebetka to approve the second reading of Ordinance #12-2010: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP, 2001 FOR THE CITY OF SPRINGVILLE, IOWA IN ACCORDANCE WITH SECTION 165.05; CHANGES IN THE OFFICIAL MAP. Roll call vote, Ballantyne absent. All ayes, motion carried. Correspondence: from Black Hills Energy on a 2.9% proposed rate increase. The next meeting of the Springville City Council is set for July 12, 2010 at 7:00 p.m. Motion by Neff, second by Gerdemann to adjourn at 8:25 p.m. All ayes, motion carried. ------------------------------------------------------------------------------------------------------------------
SPRINGVILLE CITY COUNCIL PROCEEDINGS June 07, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. in Springville City Hall. Present on roll call: Ballantyne, Gerdemann, Shebetka, and Grimley. Neff was absent. Also present: Doug Beard, Steve Shaffer, Tom Miller, Mike and Dixie Brady, Bev Franks, Mike Frederick, Daniel Willems, Lena Gilbert, Rick and Janet Evans, Jack Miell, Mike Schultz and Deputy Brady. Mayor Heeren opened the public hearing on the Brady Re-zoning Request. Brady’s have submitted a re-zoning application for their property formerly addressed as 108 1st Avenue. Said lots being legally described as SE ¼ Each of Lots 1 & 2 and All of Lots 3 & 4, Block 13, Springville, Iowa, and currently zoned as R-3, Multi-family Residential. Said lots were legally joined to the Brady property addressed as 104 1st Avenue creating parcel number 09283-23006-00000. The 104 1st Avenue property is zoned C-1, Central Business District. Brady’s are requesting the above mentioned lots be correctly re-zoned as C-1, Central Business District. The Planning and Zoning Commission recommends the zoning be changed to C-1, Highway Commercial. There being no one present who wished to speak and no written comment received Mayor Heeren closed the public hearing at 7:02 p.m. Consent Agenda: Motion was made by Shebetka, second by Gerdemann to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: Steve Shaffer reported that the siren on the west side of town was malfunctioning on Sunday. It would try to sound but then die back down and seem to have a constant hum. Todd will be notified of the problem. Mike Brady reported his concerns to the council in reference to a Planning & Zoning Commission member showing bias in the execution of their duties. Sheriff’s Report: Deputy Brady gave the patrol report for hours of service from May 24, 2010 through June 07, 2010. There were 41 calls for service. May hours of service: 122.60. Maintenance: Todd submitted a written report for the maintenance activities since the last council meeting consisting of: completing DNR reports as required, removing limbs that fell in the city parking lot, reports Mark Lam should look at the tree, cleaned the yard waste site, reported the Cox Lake pump is broken and spoke with Northway Well about the pump at well #3. Mayor: Rick reported on his attendance at a meeting at Linn County Public Health Department for a seminar on Tobacco Prevention and Control. Other Reports: Building permit report and Library Board May meeting minutes, April finance report and June activity calendar. Old Business Nuisance Abatement – 173 Broadway Street: Atty. Jeff Taylor informed the Clerk he will attempt to have the owner of 173 Broadway served with a “Notice of Dangerous Building” the weekend of May 29th and in fact received e-mail conformation from Taylor that notice was served over the weekend. 406 High Avenue: Property as 406 High Avenue is not being taken care of. Nuisance abatement notice has been sent to the property owner with no results on property cleanup. Bixler researched the property tax status of the property and found the taxes are being paid by a tax sale investor. Council directed Bixler to contact the company on the status of the property. 5th Street Storm Sewer: Council discussion was held on the condition of the storm sewers along 5th Street and problems during large rains and also the effect the school project would have on the system. It was felt any storm sewer maintenance project should be coordinated with the school project; however the magnitude of the project is cost prohibitive. School Sewer Main: Discussion was held on the question of ownership of the 8” sewer main on school property. The recorders office has no record of an easement for the sewer main. Bixler will contact the Superintendent’s office about what needs to be done. New Business Well #3: Motion by Ballantyne, second by Shebetka to proceed with the removal and repair of pumping equipment for well #3 by Northway Well and Pump Co. All ayes, motion carried. Request for Trophy Sponsorship: Motion by Grimley, second Gerdemann approving Mike Fredericks request for trophy sponsorship in the amount of $35 for Izzy’s Car Show to be held on August 21st. All ayes, motion carried. Workman Lease: Upon review of the Workman lease it was found the lease agreement was an agreement between Workman’s and STPA. The item was tabled until the June 21st meeting when the correct lease will be reviewed. Request to Reduce Building Permit Fee: Discussion took place on the contractor request to reduce the building permit fee for the school addition. Part of the fees are passed on to the City of Marion to cover inspection services and that amount remains unknown at this time. Mayor Heeren felt that the P&Z Commission put in 3+ years developing this system and the process should be followed. Motion by Shebetka, second by Gerdemann to deny the request to reduce the building permit fee. All ayes, motion carried. STPA: Mike Schultz and Rick and Janet Evans were present to talk with the council about STPA and the tractor pull site. Several issues were discussed and agreed upon. STPA would also like to make some improvements to the site which would require moving the yard waste site. Todd and Roger will meet with members of STPA to view the site and determine if the yard waste site can be moved. Part-time Seasonal Employee Assistance to Public Works Dept.: Motion by Gerdemann, second by Grimley allowing the park seasonal worker to assist the Public Works Dept. in mowing of other city properties up to 20 hours per week. Should more hours be needed the council will be informed. All ayes, motion carried. Hiring for Public Works Supervisor Position: A revised job description for the public works supervisor was reviewed by the council. Several small changes were suggested. Motion was made by Shebetka, second by Gerdemann to publish an ad for the position in the Cedar Rapids Gazette inclusive of the Corridor Carriers website, the Town Crier and the Linn Area News. All ayes, motion carried. 4th Avenue and 6th Street Curb Replacement Bids: Motion was made by Shebetka, second by Ballantyne to accept the bid from Salazar Construction, Inc. of $825 for replacement of the curb at 4th Avenue and 6th Street. All ayes, motion carried. Audit: Motion was made by Shebetka, second by Ballantyne to accept the bid submitted by the Auditor of State for an audit of FY 2010 at a cost to range from $7,400 to $8,000. All ayes, motion carried. Motion was made by Shebetka, second by Ballantyne to approve the final reading of Ordinance #8-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY REPEALING SECTION #165.25, SUBSECTION 6, PERTAINING TO REPAIRS AND MAINTENANCE. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Gerdemann, second by Grimley to approve the final reading of Ordinance #9-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY ADDING A NEW SECTION #165.25, SUBSECTION 4, PERTAINING TO NON-CONFORMING USES. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Ballantyne, second by Gerdemann to approve the second reading of Ordinance #10-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO CHAPTER 20; CITY ATTORNEY. Roll call vote, Neff absent. Shebetka nay, remaining ayes. Motion carried. Motion was made by Ballantyne, second by Gerdemann to waive the 3rd and final reading of Ordinance #10-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO CHAPTER 20; CITY ATTORNEY. Roll call vote, Neff absent. Shebetka nay, remaining ayes. Motion carried. Motion was made by Ballantyne, second by Gerdemann adopting Ordinance #10-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO CHAPTER 20; CITY ATTORNEY and directing the Clerk to post said ordinance in 3 places as designated and become official upon posting. Roll call vote, Neff absent. Shebetka nay, remaining ayes. Motion carried. Motion was made by Shebetka, second by Grimley to approve the second reading of Ordinance #11-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FEES FOR WATER SERVICE RECONNECTION. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Grimley, second by Gerdemann to approve the first reading of Ordinance #12-2010: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP, 2001 FOR THE CITY OF SPRINGVILLE, IOWA IN ACCORDANCE WITH SECTION 165.05; CHANGES IN THE OFFICIAL MAP. Roll call vote, Neff absent. All ayes, motion carried. Lena Gilbert was present for discussion concerning her name being on the sidewalk repair list. Lena noted her side walk had been covered up for a number of years and she uncovered it to see if it was a viable sidewalk. The sidewalk does not continue on, but ends at her property line and actually is not street accessible due to the fact a storm sewer intake was built into the curb when the sidewalk was covered up. Discussion continued on the fact that at one time the sidewalk went all the way to the cemetery and other property owners either took the sidewalk out or covered it up. Note was made of the fact that it is a goal of the cemetery committee that the sidewalk be put back in place and at that point property owners would be involved in the project. Motion was made by Shebetka, second by Gerdemann to approve Resolution #13-2010: A RESOLUTION ORDERING REQUIRED SIDEWALK REPAIR OR INSTALLATION with the deletion of Lena Gilbert. Roll call vote, Neff absent. All ayes. Motion carried. Correspondence: none. The next meeting of the Springville City Council is set for June 21, 2010 at 7:00 p.m. Motion by Gerdemann, second by Ballantyne to adjourn at 9:50 p.m. All ayes, motion carried.
---------------------------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS Special Session – May 27, 2010 Mayor Heeren called the special session of the Springville City Council to order at 5:00 pm at Springville City Hall. Present on roll call: Grimley, Gerdemann, Shebetka, Ballantyne and Neff. Also present: Deputy Williams, Mike and Dixie Brady, Doug Beard, Steve Shaffer and Tom Miller. New Business Public Works Superintendent Resignation: Councilman Shebetka read a prepared statement in regard to his concerns on Lange’s resignation. Shebetka spoke on his concerns in reference to the scheduling and content of the meeting for the evening. Discussion followed between Heeren and Shebetka and then the council. Motion was made by Gerdemann, second by Ballantyne to accept Lange’s resignation effective May 24, 2010. Shebetka nay, remaining ayes. Motion carried. Final Payroll Check: Motion was made by Neff, second by Gerdemann that Chuck’s final payroll check will be for 185 hours of accrued vacation. The final check will not include the Ipers benefit or deduction per Ipers regulations. Shebetka nay, remaining ayes. Motion carried. Advertise for Position: Mike Wade at the DNR informed Bixler that Todd has adequate certification to function as “operator in charge” and can fill out and sign all reports as required by that entity. Heather requested that Todd be able to take classes for advances water and wastewater certification and that he be considered for the position. Bixler noted that the position must be advertised for by law. Further discussion on this item was tabled until the next meeting as the personnel committee is working on updating the job description for the position. Next Meeting: June 7, 2010. Motion was made by Neff, second by Gerdemann to adjourn at 6:00 p.m. All ayes, motion carried. ------------------------------------------------------------------------------------------------------------------------------ SPRINGVILLE CITY COUNCIL PROCEEDINGS May 24, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. in Springville City Hall. Present on roll call: Ballantyne, Gerdemann, Shebetka, Neff and Grimley. Also present: Chuck and Vicki Lange, Doug Beard, Steve Shaffer, Tom Miller, Mike Brady, Susan Oler, Karen Anderson and Deputy Grote. Mayor Heeren opened the public hearing on the GO Refunding Loan Agreement in a Principal Amount Not to Exceed $1,200,000. The purpose of the refunding loan agreement is to lower the interest rate and reduce the length of loan payments on the current general obligation (GO) notes. This results in a saving of approximately $41,500. There being no one present who wished to speak and no written comment received Mayor Heeren closed the public hearing on the GO Refunding Loan Agreement and moved on to the second public hearing on the Proposed Budget Amendment at 7:02 p.m. The Clerk gave a brief overview of the amendment figures and answered questions from the Council. There being no one present who wished to speak and no written comment received Mayor Heeren closed the public hearing at 7:07 p.m. Consent Agenda: Motion was made by Shebetka, second by Grimley to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: Tom Miller commented that the sidewalk in front of Shelly’s has a big chunk out of the curb. Chuck noted that it did not meet the requirements they go by when designating for sidewalk replacement. Sheriff’s Report: Deputy Grote gave the patrol report for hours of service from May 10, 2010 through May 24, 2010. There were 45 calls for service. April hours of service: 101.20. Maintenance: The maintenance department has replaced 8 stop signs in adherence to the new federal requirements for traffic sign retro reflectivity levels and will order 6 more that need to be replaced. The application for reissuance of an NPDES (National Pollutant Discharge Elimination System) permit has been received by the DNR and will proceed toward approval after a 45 day waiting period for public question or comment. The CCR report is finished and will be included in the June newsletter. Also, there are new lead and copper testing regulations. They are doing extra cleanup at the yard waste site due to the clean up day at Lower Butler Park. Mayor: Rick reported on the cleanup day at Lower Butler Park. He was pleased to report that 17 people showed up and accomplished at great deal of cleanup along the creek. Another park cleanup is scheduled for June 12, 2010. Everyone is welcome to attend the next cleanup and help out. Other Reports: The May overtime and employee leave report were supplied to the Council. Bixler reported on the Small City Workshop attended by Shebetka, Miller, Shaffer, Gerdemann and Heeren. Old Business Nuisance Abatement – 173 Broadway Street: Atty. Jeff Taylor informed the Clerk he has an address for the owner of 173 Broadway. The property owner will be served with a “Notice of Dangerous Building” directly through the City. Shebetka noted he is extremely upset on the lack of progress in getting rid of the dilapidated house on this property. He stated he will be contacting the Linn County Health Department to see if they can be of any help. Discussion continued on utilizing the Municipal Infraction section of the City Code. Bixler will contact Atty. Taylor on how to proceed. Dental Program Update: Mayor Heeren read a communication from Midwest & Mountain Dental Center informing SEDC that the dental associate that they hoped to retain for Springville had entered into a long-term contract with her current employer. This setback pretty much puts the program on hold for the time being. New Business Set Public Hearing. Motion was made by Ballantyne, second by Shebetka to set June 7, 2010 as the date for a public hearing on the Brady re-zoning request. All ayes, motion carried. Request for Sponsorship: Jamie Stivers contacted City Hall requesting sponsorship of his daughter in the National Miss American pageant. Action on the request died for lack of a motion. Copier Maintenance Agreement: Motion by Neff, second by Gerdemann approving the copier maintenance agreement with Office Machine Consultants. All ayes, motion carried. Approve Amended Budget: Motion by Neff, second by Grimley to approve the amended budget as provided by the City Clerk. All ayes, motion carried. Employee Relations: Council/employee discussion was held on the statement Mayor Heeren read in reference to his expectations of the city employees. Resolution was sought on areas/items of contention. Motion was made by Shebetka, second by Neff to approve the second reading of Ordinance #8-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY REPEALING SECTION #165.25, SUBSECTION 6, PERTAINING TO REPAIRS AND MAINTENANCE. Roll call vote, all ayes. Motion carried. Motion was made by Neff, second by Gerdemann to approve the second reading of Ordinance #9-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY ADDING A NEW SECTION #165.25, SUBSECTION 4, PERTAINING TO NON-CONFORMING USES. Roll call vote, all ayes. Motion carried. Motion was made by Neff, second by Gerdemann to approve the first reading of Ordinance #10-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO CHAPTER 20; CITY ATTORNEY. The following line shall be added to section 2 for the second and final reading of the ordinance: Use of any new attorney deemed necessary shall be approved by the City Council. Roll call vote. Shebetka nay, remaining ayes. Motion carried. Motion was made by Neff, second by Gerdemann to approve the first reading of Ordinance #11-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FEES FOR WATER SERVICE RECONNECTION. Roll call vote, all ayes. Motion carried. Motion was made by Neff, second by Gerdemann to approve Resolution #11-2010: A RESOLUTION AUTHORIZING A GENERAL OBLIGATION REFUNDING LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $1,038,000 AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME. Roll call vote, all ayes. Motion carried. Employee Review: Review of employee Chuck Lange. Lange refused his right to go into closed session pursuant to Chapter 21.5(i): To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Heated debate took place between Lange, the Mayor and Council. Chuck submitted his resignation as he left the building. Correspondence: none. A special session of the Springville City Council is set for May 27, 2010 at 5:00 p.m. Motion by Neff, second by Gerdemann to adjourn at 9:25 p.m. All ayes, motion carried.
--------------------------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS May 10, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. in Springville City Hall. Present on roll call: Ballantyne, Gerdemann, Shebetka and Neff. Grimley was absent. Also present: Chuck Lange, Doug Beard, Steve Shaffer, Tom Miller, Jeff Ward, Tim Scriver and Deputy Meyer. Consent Agenda: Motion was made by Neff, second by Gerdemann to approve the consent agenda subject to removal of the payment voucher for Meardon, Sueppel and Downer, P.L.C. until the next meeting when the firm shall be recognized by inclusion in Chapter 20; City Attorney of the Springville Code of Ordinances. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: Steve Shaffer of 157 5th Street North noted that the 5th Street signs on the north side of 1st Avenue do not have indications of an N for north on them and most on the south side of 1st Avenue do not have the S for South on them either and some street signs just are missing. Also, that a fox is residing within the city limits. Doug Beard noted to make sure designation of north or south on street signs are correct, as many in Springville are not. Sheriff’s Report: Deputy Meyer gave the patrol report for hours of service from April 19, 2010 through May 10, 2010. April hours of service: 101.20. Maintenance: The stumps have been cleared out of the city right of way, the tree trimming has been completed in the 20 foot city easement and the dirt has been leveled and is ready for seeding. Bushes were trimmed at 201 1st Avenue. Chuck noted many bushes are hanging over on the sidewalks in the City. He will get a list together for the Clerk’s office to send notices requesting bushes be trimmed back off the sidewalks. The guys cleaned the bank of all the gravel from the FEMA project at the sewer plant, cleaned catch basins, water shutoffs, worked with D&D Tree Service to get chipping done at the yard waste sight, replaced a stop sign at the intersection of 5th and 6th streets, and marked for a headstone placement. Discussion was held on the sewer main to the school. There is no record of an easement for maintenance of the main and no record of ownership of the main. Discussion continued on possible dedication of the main to the school. Chuck noted the storm sewer on 5th Street needs repair and is totally inadequate to handle rain water during a storm. Both these items will be put on the next council agenda. Mayor: Rick noted another citizen, James Koppenhaver for his hard work and dedication to Springville. Jim was seen sweeping parking areas along Broadway Street and shoveling the sand out of the gutter and placing it in a large plastic container to transport out of the area. Jim also volunteers his time at the cemetery for spring and fall cleanup and trimming trees, straightening graves, keeping the trash barrels empty and just generally whatever needs to be done at the cemetery. Mayor Heeren thanked Jim for his dedication to Springville. Other Reports: Roger attended the May Park Board meeting. Discussion was held on plans for the park system. Roger is working on securing a Kirkwood Wetlands grant for the Graham Park Wetlands Project. A cleanup project for Lower Butler Park is scheduled for Saturday from 9:00 am to 11:00 am. Another park cleanup is scheduled for June 12th. All citizens are encouraged to participate. Roger has talked with a brick layer for an estimate to repair the brick columns at Butler Park. Library Board minutes for meetings on March 2nd, April 6th and April 19th, Library finance reports for February and March, quarterly finance reports for the Fire Department and Parks, the building permit report and the April overtime report were provided for the council. Fun Days are scheduled for August 13th and 14th. Old Business Nuisance Abatement – 173 Broadway Street: Atty. Jeff Taylor forwarded the nuisance abatement notice to the attorney for the Smith estate and has contacted the attorney for a notice of service receipt. The Smith attorney noted the client no longer resides in Iowa and is not returning paperwork back to the office in a timely manner. Shebetka voiced frustration with the lack of progress and noted something needs to be done with the property sooner than later. Gazebo: A materials expense sheet for the Gazebo was submitted to the Council. Roger noted the project is 100% funded. New Business Reconnect Fees: Discussion was held on the water service reconnect procedure. Delinquent accounts holders receive notice by mail that their water service will be shut off if their utility bill is not paid by a certain date and time. On water service shut off day Chuck is coming back into town as many as 3 times after hours and the Clerk is keeping the office open after hours to accommodate payment of the late bills and the reconnect fees. It is usually the same accounts each month that are being shut off. The City charges a reconnect fee of $25 during business hours and $50 after business hours. These fees do not cover the cost of the service nor alleviate the reoccurrence of the same residents being on the list each month. Council directed the Clerk to prepare an ordinance amendment increasing reconnect fees to $50 during business hours and $150 for after hours service for the next council meeting. Sidewalk Repair List: The sidewalk repair list for the season was presented to the council. Chuck explained the specifications that he works with to determine what sidewalks need repair. Bixler was instructed to prepare a resolution for the next council meeting. Fence Agreement: Motion by Ballantyne, second by Neff approving the fence agreement between Thomas and Maura Walsh and the City of Springville to place a fence on the shared property line. Maintenance of the fence is the sole responsibility of the property owner. All ayes, motion carried. Tree Removal: Tree removal bids for trees on 3rd Avenue and at Upper Butler Park were reviewed by the Council. Motion was made by Ballantyne, second by Shebetka to accept the low bid from Lam Tree Service of $500 for full removal of the Hackberry tree at 510 3rd Avenue and $325 for full removal of the Maple Tree in Upper Butler Park. All ayes, motion carried. Request to Close A Street: Motion was made by Shebetka, second by Neff approving the request from Jeff Ward and Tim Scriver to close the street from 5th Street N. to the alley east on 2nd Avenue for a graduation party on May 30, 2010 from 3:00 to 10:00 p.m. All ayes, motion carried. The City will provide barricades and the Clerk will prepare a waiver of liability for both parties to sign. Motion was made by Neff, second by Shebetka to approve Resolution #10-2010: A RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON A GENERAL OBLIGATION REFUNDING LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $1,200,000. Roll call vote, Grimley absent. All ayes, motion carried. Motion was made by Neff, second by Shebetka to approve the first reading of Ordinance #8-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE BY REPEALING SECTION #165.25, SUBSECTION 6, PERTAINING TO REPAIRS AND MAINTENANCE. Roll call vote, Grimley absent. All ayes, motion carried. Motion was made by Shebetka, second by Neff to approve the first reading of Ordinance #9-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE BY ADDING A NEW SECTION #165.25, SUBSECTION 4, PERTAINING TO NON-CONFORMING USES. Roll call vote, Grimley absent. All ayes, motion carried. Correspondence: none. The next meeting of the Springville City Council is set for May 24, 2010. Motion by Neff, second by Gerdemann to adjourn at 8:50 p.m. All ayes, motion carried. ---------------------------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS April 19, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. in Springville City Hall. Present on roll call: Grimley, Ballantyne, Gerdemann, Shebetka and Neff. Also present: Chuck Lange, Doug Beard, Steve Shaffer, Andy Hoge, Tom Miller, Kent Backen and Deputy Palvelka. Mayor Heeren opened the public hearing for Spring Meadows 3rd Addition Preliminary Plat. Mayor Heeren asked for written or oral comment, there being none, the public hearing was closed at 7:05 pm. Consent Agenda: Motion was made by Gerdemann, second by Neff to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: Steve Shaffer of 157 5th Street North noted that a black lab is running loose around in his neighborhood and by the tractor pull site. No one seems to know who it belongs to. Shaffer also reported young teenagers going around town on golf carts, street signs are missing for Mill Avenue and Jr. Barnes Parkway, and many of the street signs do not have indications of north or south on them. Chuck noted the dividing line for north or south address indications is 1st Avenue. Discussion took place on Roger Shebetka’s question of resourcing attorneys other than Jeff Taylor for city business. Sheriff’s Report: Deputy Palvelka gave the patrol report for hours of service from April 5, 2010 through April 19, 2010. March hours of service: 118.20. Maintenance: Tree trimming and street sweeping continue. The guys are working on cleaning storm sewer grates, turning water back on for snowbirds, mowing and discharging at the lagoons. The sidewalk repair list will be ready for the May meeting. Mayor Heeren requested that the brush in Lower Butler Park be cleaned up and noted that he has received a request for the parking lines to be painted in the Broadway business district. Mayor: Rick and Robin attended the SEDC meeting and reported that SEDC is sponsoring a Pride in Springville Day on May 15th at Lower Butler Park. Volunteers are needed to help clear brush and debris along, in or near the creek. Another cleanup day will take place June 12th for clean up of Cox Lake Park and the creek from the 5th Avenue bridge to the 5th Street Bridge. Volunteers should contact John Keizer for more information on either project. Mayor Heeren noted that Jack Miell has been on a cleanup vendetta of his own at Upper Butler Park. Jack is raking leaves trimming bushes and picking up sticks, branches and trash. Rick thanked Jack for his hard work and dedication to Springville. Other Reports: On the appliance question from Shebetka, Bixler noted that Rudd does not remove appliance doors, but checks out the appliance and then duct tapes the doors shut. Also, correspondence received from Mareta Ralston on the cemetery, status of the I-Jobs grant and McConnell Auto Sales informing the City that their towing service will pick up and store vehicles needing to be towed. Old Business Nuisance Abatement – 173 Broadway Street: Atty. Jeff Taylor forwarded the nuisance abatement notice to the attorney for the Smith estate and has not received an acceptance of service at this time. New Business Gazebo: Mayor Heeren reported on the status of the Gazebo project. The project committee requested city support of the project. Heather noted that the council has not received a break down of the project cost as requested at the December council meeting the group attended. Rick will contact Andy Hoge. Motion was made by Shebetka, second by Neff to schedule the May council meetings for May 10th and May 24th and to set May 24th at 7:00 pm at Springville City Hall as the time and place for the Public Hearing on the FY 2009-10 Budget Amendment. All ayes, motion carried. Park Shelter Lights: Discussion was held on the continued vandalism of the Cox Lake Park Shelter lights. Rick asked Chuck to research heavy duty metal guards for the lights. Tree Removal: Chuck reported on tree removal bids from Lam for trees on 3rd Avenue and at the Park. Council concurred with Gerdemann’s request for other bids by the next council meeting. Request to Close A Street: Council discussed a request to close a street between two residences across the street from each other for a graduation party. Council directed the Clerk to ask both parties concerned to attend the May 10th council meeting. Motion was made by Gerdemann, second by Shebetka to approve Resolution #7-2010: A RESOLUTION APPROVING PLAT. Roll call vote, all ayes. Motion carried. Motion was made by Neff, second by Gerdemann to approve Resolution #8-2010: A RESOLUTION SETTING FEES FOR BUILDING PERMITS. Roll call vote, all ayes. Motion carried. Motion was made by Gerdemann, second by Neff to approve Resolution #9-2010: A RESOLUTION APPROVING PRELIMINARY PLAT OF SPRING MEADOWS 3rd ADDITION, SPRINGVILLE, IOWA, LINN COUNTY. Roll call vote, all ayes. Motion carried. Correspondence: Mayor Heeren noted correspondence received from the IDOT informing cities of the dates for compliance of new federal retro reflectivity standards for street signs. The next meeting of the Springville City Council is set for May 10, 2010. Motion by Neff, second by Shebetka to adjourn at 8:30 p.m. All ayes, motion carried. -----------------------------------------------------------------------------------------------------------
SPRINGVILLE CITY COUNCIL PROCEEDINGS -------------------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS March 01, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. in Springville City Hall. Present on roll call: Grimley, Ballantyne, and Gerdemann. Shebetka arrived at 7:07 p.m. Neff was absent. Also present: Chuck and Vicki Lange, Doug Beard, Steve Shaffer, Michael and Dixie Brady, Arlene Willmott, Brent Olsen, Tom Miller, Karen Anderson and Deputy Meyer. Mayor Heeren opened the public hearing on: Adoption of the Proposed FY 2010-11 Budget. There being no one present who wished to speak and no written comment received Heeren closed the public hearing at 7:02 p.m. Consent Agenda: Motion by Gerdemann, second by Grimley to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Payne gave the patrol report January and February, 2010. February hours of service: 90.40. Deputy Meyer was informed that snow mobiles running on lawns and sidewalks continue to be a problem. Maintenance: The backhoe is operational after problems with getting it started. A new engine control module was installed and batteries replaced. The guys worked on: the snow blower, street sweeper, cutting trees on the city sewer easement by the creek and water shutoffs. They will be doing tree trimming on street easements and sidewalks, especially in the Circle Drive area and street sweeping. Mayor Heeren noted the guys each had 10.5 hours of service work on the backhoe that was also repaired by Martin Equipment. He asked that they start journaling their hours of work, especially on equipment, in an effort to document excessive hours spent on any type of repair to streets, sidewalks, equipment etc….. Mayor: Mayor Heeren reported meeting with Jim Teig, Joel Rochleau and Lena Gilbert of SEDC and a representative of Midwest Dental from Wisconsin that sets up dental practices in small cities. SEDC has been working with Midwest Dental and Delta Dental to establish a dentist office in Springville and is also looking for grants and low interest loans to finance the project EMA: Roger reported the EMA is moving forward with plans for a fee based assessment for storage of hazardous materials. This would apply to every city in Linn County as each city has facilities that use hazardous material in their business activities. Other Reports: February overtime report, library financial report for January and the March library calendar. Old Business Nuisance Abatement – 173 Broadway Street: The clerk reported Wells Fargo Financial stated the mortgage is current on the 173 Broadway property and that any nuisance abatement notices should be forwarded to the owner of the property. The owner will not pick up certified mail at the Springville post office box and will need to be served any abatement notices in person per attorney directive. Bixler will work on finding the current residence of the property owner. Update on Building Inspection Contract Service with City of Marion: The contract for services agreement will be on the March 4th agenda for approval by the Marion City Council. Ron Hoover will then forward the agreement to Springville for approval, hopefully at the March 15th council meeting. New Business Appoint P&Z Commission Members: Motions was made by Shebetka, second by Ballantyne to appoint Steven Shaffer and Beverly Franks to 5 year terms on the Planning and Zoning Commission. Roll call vote, Neff absent. All ayes, motion carried. Employee Manual Revisions: Council reviewed and discussed line item revisions to the Employee Manual as recommended by the personnel committee. Minor language revisions and updates up to page 35 were agreed on by the council members present. Maintenance Supervisor Lange voiced the following: inquired who approved the installation of a time clock in City Hall, questioned the expenditure of funds when budget cuts have been necessary, wants to make sure all city employees including the librarians are required to use the time clock. Council members felt since the remaining revisions were major in nature that further determinations should be made by a full council and will continue with the project at the March 15th meeting. Motion was made by Ballantyne, second by Shebetka to approve Resolution #3-2010: A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 2011. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Shebetka, second by Grimley to approve the 2nd reading of Ordinance #3-2010: AN ORDINANCE RELATING TO ADOPTION BY REFERENCE OF THE INTERNATIONAL BUILDING CODE, 2006 EDITION AND THE INTERNATIONAL RESIDENTIAL CODE, 2006 EDITION AND PROVIDING PENALTIES. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Gerdemann, second by Shebetka to approve the 2nd reading of Ordinance #4-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA 2009 BY AMENDING PROVISIONS PERTAINING TO FEES FOR RECYCLING AND YARD WASTE DISPOSAL CHARGES. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Ballantyne, second by Gerdemann to approve the 2nd reading of Ordinance #5-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA 2009 BY AMENDING PROVISIONS PERTAINING TO SANITARY SEWER RATES AND CHARGES. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Shebetka, second by Ballantyne to approve the 2nd reading of Ordinance #6-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA 2009 BY AMENDING PROVISIONS PERTAINING TO WATER RATES AND CHARGES. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Grimley, second by Gerdemann to approve the first reading of Ordinance #7-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA 2009 BY MODIFYING AN EXISTING PROVISION OF CHAPTER #160; FLOODPLAIN REGULATIONS. Roll call vote, Neff absent. All ayes, motion carried. Correspondence: Mayor Heeren noted correspondence between Don Simmons and the DOT concerning the proposed J-Turn intersection. The next meeting of the Springville City Council is set for March 15, 2010. Motion by Shebetka, second by Gerdemann to adjourn at 8:38 p.m. All ayes, motion carried
________________________________________________________________________ SPRINGVILLE CITY COUNCIL PROCEEDINGS February 1, 2010
Russ, Swain, Steve Shaffer and Deputy Pavelka. Consent Agenda: Motion by Neff, second by Shebetka to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Pavelka gave the patrol report for January 25th thru February 1, 2010. January hours of service: 89.30. The Deputy noted the written report from January 5th through January 25, 2010 was incomplete due to computer work yet to be completed because of the move back to Cedar Rapids. Maintenance: Both rear leaf springs on the dump truck were replaced due to one breaking. Hoddy Gates will be in this week to repair the electrical problem in the shop. Total project cost was estimated at $2,500. The main breaker in the electrical panel for the 256 Broadway apartment failed. Hoddy Gates repaired the problem, however Chuck feels the electrical panel should be replaced in the near future. It was council consensus that Chuck get a bid from Hoddy Gates to replace the panel. Chuck ordered 25 ton of salt, which would bring the total salt usage this winter to 75 ton. Councilman Shebetka asked that the alley behind the school be cleared sooner in the day after a snow event as the alley is used by school personnel in transporting meals from one center to another. Mayor: Mayor Heeren spoke to the council on working as a team, showing leadership and using sound judgment in order to operate as an effective council. Clerk: Bixler noted the following reports: Library newsletter and calendar, 2009 wages and the January overtime report. Also noted: a $3,277 dividend from Iowa Association of Municipal Utilities and correspondence from the attorney in reference to the City’s door posting for delinquent utility bills. Roger Shebetka reported on his attendance at the Linn County EMC meeting. He was given a tour of the EMA facility located at Kirkwood and noted the tour was very informative. Discussion was held at the meeting concerning instituting some kind of a charge for funding of hazmat operations. The finance committee will on January 26th and will meet again this week. Robin reported a summary copy of the personnel committees’ recommendations for changes to the Personnel Manual were included in the council packet for council review. The recommendations will be an agenda item at the February 15th council meeting for discussion and possible action. Old Business Nuisance Abatement: Discussion was held on a “draft letter” composed by Atty. Hammond to the owner of dogs “running at large” informing the owner of the consequences of continuing to violate the City’s animal ordinance. It was noted there have not been any problems for several months. Motion by Shebetka, second by Grimley to hold off on forwarding a letter to the dog owner unless the problem should occur again. All ayes, motions carried. 173 Broadway Property: Council reviewed options given by the attorney in dealing with the dilapidated/unsafe house on that lot. Bixler will call the school to find out how they are proceeding with the demolition of the house on property they recently purchased and Ron Hoover of the Marion Building Department for information on declaring the house a dangerous building. Attorney Update on Review of Documents for Building Inspection Contract Service with City of Marion: Council reviewed minor revisions to the City of Springville and City of Marion Building Department Responsibilities and Roles Policy as suggested by the attorney. Roger asked if it wouldn’t be more cost efficient to hire an independent contractor with applicable knowledge. Discussion was held on the drawback of using an independent contractor and the reasoning of the P&Z Commission in recommending an agreement for services with Marion. Motion was made by Neff, second by Gerdemann authorizing the Mayor to sign the Responsibilities and Roles agreement with Marion. Shebetka nay, remaining ayes. Motion carried. New Business: Computer Technician: Discussion was held on a computer technician for the City. Sean Williams, former council member, previously performed all computer work for the City. Council expressed no problem with continuing with Williams as the computer technician. Bixler was directed to find out what Williams hourly rates are. Hiring of a Police Office: Russ Swain, former Police Officer for Palo, was present to talk to the council about the City hiring Swain and creating its’ own police department. Swain noted the former Palo squad car is for sale and comes totally equipped. Swain is a certified officer and has his own equipment. He felt start up cost would be minimal and many grants are available to help defray the cost of such items as capital equipment purchases. Council questions and discussion took place. Action on the proposal died for lack of a motion. Utility Rate: Council reviewed a utility rate spreadsheet consisting of various rate increase scenarios for water, sewer and yard waste/recycling utilities. A utility rate study was completed for Springville by Iowa Rural Water and Iowa Association of Municipal Utilities. The rate spreadsheet was based on the recommendations of these reports. The finance committee recommended a conservative rate increase of $2.50/1,000 gallons of water usage, no change to the sewer usage rate of $4.00/1,000 gallons, an increase from the $10 sewer minimum fee to $12.25 and an increase to $8.25 for yard waste/recycling. Roger inquired if this rate would be applicable for a long period of time. Bixler noted that the study took many things into consideration when calculating rates for the study. Operation and maintenance of the system, capital improvements, system debt, condition of the utility system, emergency repair episodes and reserves. The rate study recommended a water usage fee of $3.95/1,000 gallons, but the finance committee felt this was too much of an increase. Bixler noted that the rates had not been raised for 6 years and would need to be raised over a period of time to meet the suggested rate of $3.95/1,000 gallons of usage. Shebetka stated he would rather see a larger increase set for a longer period of time so citizens did not feel their rates were continually being raised. Motion was made by Ballantyne, second by Shebetka to increase utility rates as follows: $3.00/1,000 gallons of usage for water with no increase in the minimum user fee of $14.84, increase the sewer utility user fee to $12.25 with no increase to the usage fee, raise yard waste/recycling to $8.25 per month. All ayes (Neff left the meeting at 8:10 pm), motion carried. FY 2010-11 Contract for Law Enforcement Services: Council reviewed the contract for law enforcement services with the Linn County Sheriff’s Department. Motion was made by Shebetka, second by Gerdemann authorizing Mayor Heeren to sign the agreement for law enforcement services with the Linn County Sheriff’s Department. All ayes, motion carried. Pledge of Allegiance: Doug Beard requested to be heard in objection to Mayor Heeren’s request to recite the Pledge of Allegiance at the start of council meetings. Council discussion followed. The request died for lack of a motion. Ordinance #6-2009: AN ORDINANCE RELATING TO ADOPTION BY REFERENCE OF THE INTERNATIONAL BUILDING CODE, 2006 EDITION AND THE INTERNATIONAL RESIDENTIAL CODE, 2006 EDITION AND PROVIDING PENALTIES. No action. Motion was made by Grimley, second by Gerdemann to approve the second reading of Ordinance #1-2010: AN ORDINANCE TO VACATE AN EAST WEST ALLEY THAT INTERSECTS LOTS 1 & 2 AND LOTS 3 & 4 OF BLOCK 13 OF THE CITY OF SPRINGVILLE, IOWA. Roll call vote, Neff absent. All ayes, motion carried. Motion was made by Grimley, second by Shebetka to approve the second reading of Ordinance #2-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY ADDING A NEW SECTION LIMITING PARKING TO THE EAST SIDE OF 8th STREET. Roll call vote, Neff absent. All ayes, motion carried. Correspondence: The council reviewed correspondence from Representative Nate Willems and DOT District Engineer James Schnoebelen in reference to the J-Turn Intersection. The next meeting of the Springville City Council is set for February 15, 2010. Motion by Shebetka, second by Ballantyne to adjourn at 9:14 p.m. All ayes, motion carried. -------------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS January 18, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne, Neff, Shebetka and Gerdemann. Also present: Chuck Lange, Arlene Willmott, Bonnie Fuhrman, Mike and Dixie Brady, Dave Kelley, Steven H. Shaffer, Jim Koppenhaver, Al and Kim Wittenburg, Brad Wilson, Paul Haskell, Doug Beard and Deputy Pavelka. Consent Agenda: Motion by Shebetka, second by Gerdemann to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Pavelka gave the patrol report for January 4th thru January 18, 2010. December hours of service: 137.60. The Deputy noted the written report was incomplete due to the office being moved back to Cedar Rapids. Maintenance: There was a water main break January 12th on 4th Avenue. Todd noticed the break immediately and the guys had the main repaired and the hole filled by 7:30 p.m. The street will need to be patched and 25 feet of curb replaced in the spring. Chuck updated the US Census Boundary Map. He is also working on J-Turn intersection maps for the DOT. The City has a forced main under Hwy. 151. Chuck will attend a contractors meeting in late January. The guys got a tree out of the creek at Graham Park, with another one needing to be pulled out. There is also a log jam by the sub-station to be cleared out. Tree trimming will start soon. There are electrical issues at the shop. Chuck was welding and the guys noticed smoke coming out of the computer. Hoddy Gates will be contacted to check out the shop electrical system. Mayor: Mayor Heeren spoke on the budget process. Heeren noted factors used in developing a budget; goal setting, prioritizing and availability of funds. Rick would like the Council to consider adding the Pledge of Allegiance to the meeting agendas. The request will be an agenda item at the February 1st meeting. Clerk: Bixler noted the following reports: Library Board minutes and December finance report, QTD Park and Fire Department finance reports, Board of Adjustment minutes and the 2010 committees and appointments. Jim Koppenhaver was present representing the Cemetery Committee. He reported on cemetery work that was completed in 2009 and projects for 2010. The finance committee will meet on January 25th at 5:00 pm. The personnel committee met on January 15th and need to set a date for their next meeting. Old Business Nuisance Abatement: Mayor Heeren reported he stopped by Atty. Taylor’s office, but Mr. Taylor was not in the office at that time. Taylor has been busy with other items and has not gotten to the 173 Broadway research or review of the documents involved with building inspection services with the City of Marion. Rick left a message for Taylor to contact him. Attorney Update on Review of Documents for Building Inspection Contract Service with City of Marion: tabled due to no report. New Business: Haiti Relief: representative not present. Community Center Rental Request: a group has contacted City Hall with a request to rent the Community Center each Saturday on a yearly basis. Bixler noted the Community Center is rented often on Saturdays for family gatherings, showers, graduations etc…… The organization would be willing to meet on Friday evenings if Saturday rental was a problem. Motion was made by Shebetka, second by Neff to approve permanent Friday evening rental of the Community Center for the organization. All ayes, motion carried. Snow Emergency Route: Councilman Shebetka noted many cars remain parked on Broadway Street and city parking lots during snow storms and subsequent snow removal. He would like to see the city enact a snow emergency route. Discussion was held on the fact this was an agenda item last winter. Bixler found minutes from the December 15, 2009 council meeting showing an ordinance pertaining to snow routes was rescinded and sent to the policy committee for revision. The policy committee will meet to review the snow route material from last winter. J-Turn Intersection: Many citizens were present for discussion on the DOT proposed J-Turn intersection on Hwy. 151. Citizens asked for council opinion on the proposed intersection. Council felt there were dangers in the J-Turn proposal and believed there were alternatives to the J-Turn intersection that would increase safety of the intersection. Motion was made by Shebetka, second by Neff to draft a letter to the IDOT objecting to the J-Turn intersection proposal. All ayes, motion carried. Benton/Linn Wireless Lease Agreement: Motion was made by Shebetka, second by Gerdemann directing the Mayor sign a new lease with Iowa Wireless Services L.L.C. due to the fact the assets of Benton/Linn Wireless L.L.C. have been transferred to this company. All ayes, motion carried. Ordinance #6-2009: AN ORDINANCE RELATING TO ADOPTION BY REFERENCE OF THE INTERNATIONAL BUILDING CODE, 2006 EDITION AND THE INTERNATIONAL RESIDENTIAL CODE, 2006 EDITION AND PROVIDING PENALTIES. No action. Motion was made by Neff, second by Ballantyne to approve Resolution #02-2010 & #2A-2010; A CORPORATE AUTHORIZATION RESOLUTION FOR EXCHANGE STATE BANK AND SECURITY STATE BANK. Roll call vote, all ayes. Motion carried. Motion was made by Ballantyne, second by Shebetka to approve the first reading of Ordinance #1-2010: AN ORDINANCE TO VACATE AN EAST WEST ALLEY THAT INTERSECTS LOTS 1 & 2 AND LOTS 3 & 4 OF BLOCK 13 OF THE CITY OF SPRINGVILLE, IOWA. Roll call vote, all ayes. Motion carried. Motion was made by Neff, second by Ballantyne to approve the first reading of Ordinance #2-2010: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY ADDING A NEW SECTION LIMITING PARKING TO THE EAST SIDE OF 8th STREET. Roll call vote, all ayes. Motion carried. Correspondence: the Clerk provided information on new gender balanced boards requirements for cities and IAMU training sessions. Mayor Heeren reported on his research for the possibility of the City providing its’ own protection services by employing a police officer. Council asked that the item be put on the next agenda. The next meeting of the Springville City Council is set for February 1, 2010.
Motion by Neff,
second by Gerdemann to adjourn at 8:30 p.m. All ayes, motion carried. 2009 Wages Troy Achenbach $2378.25 Karen Anderson $877.50 Twyla Armstrong $2774.42 Robin Ballantyne $720.00 Karen Bixler $43028.73 Jack Clothier $780.00 Wm. Cooper $2100.00 Linda Eldred $10274.63 Brian Gehl $295.00 Jeff Grimley $750.00 Scott Kilburg $4741.00 Mary LaGrange $15619.95 Glenn Lange $62570.48 Heather Neff $480.00 Susan Oler $8853.50 Sean Williams $540.00 Todd Wymann $47460.20
SPRINGVILLE CITY COUNCIL PROCEEDINGS January 4, 2010 Mayor Rick Heeren called the regular meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne, Neff, Shebetka and Gerdemann. Also present: Chuck Lange, Karen Anderson, Doug Beard and Deputy Lemense. Mayor Heeren opened the Public Hearing on: Vacation of an Alley Intersecting Property at 104 1st Avenue. There being no oral or written comments Heeren closed the public hearing at 7:05 pm. Consent Agenda: Motion by Ballantyne, second by Shebetka to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Lemense gave the patrol report for December 21st thru January 4, 2010. December hours of service: 121.70. Discussion took place on complaints of snowmobiles running down sidewalks, across private property and parking on private property. City Hall will place copies of the snow- mobile route at the bars, convenience stores and in the next newsletter. Maintenance: The guys continue to plow snow and mix sand and salt. The City contracted for one hundred ton salt, with the contract stipulating the City must take delivery of 80 ton of salt. A normal year sees usage of 75-80 ton of salt used. Chuck is looking to hold over some of the salt for next year. Mayor Heeren reported Susan Cooper asked that the Library be given some salt in a bucket for janitor Scott Kilburg to apply in front of the Library when he shovels the sidewalk. Chuck explained the salt is very expensive as it melts to 30º degrees below zero and that the public works department preferred to distribute it on the sidewalks for city entities. Ballantyne noted Scott clears the sidewalk in the very early morning and would need the salt at that time so a small bucket of salt would need to be provided for the Library. The snowblower broke down and has been repaired. There was a sewer back up on 5th Avenue on Christmas Eve. The homeowner called Hiner Plumbing. Jake checked it out and determined there were roots in the City main. Roto-Rooter jetted the line to move the solids through. Chuck and Todd came back later and cut roots in the line. Chuck reported when the sewer system was televised this was marked as one of the trouble spots. Mayor: Mayor Heeren expressed goals for the new administration. Rick noted the need to be a proactive council that must work with businesses, churches, the school and various clubs, boards and organizations in Springville. Heeren also stated the council are stewards for the safety, welfare and future of Springville. Clerk: Bixler noted the following reports: MTD and YTD overtime report, contractor pay report and the January library calendar. Also noted: new federal requirements for traffic sign standards, USDA loans and grants available through the Recovery and Reinvestment Act and a valuation report from the Linn County Assessor. Old Business Nuisance Abatement: Bixler noted Mayor Cooper asked her to report he has spoken with Attorney Taylor on the status of his research on ownership of the 173 Broadway property. Taylor has been busy with other items and has not gotten to the 173 Broadway research or review of the documents involved with building inspection services with the City of Marion. Attorney Update on Review of Documents for Building Inspection Contract Service with City of Marion: tabled due to no report. New Business: 2010 Appointments & Committees: Motion was made by Neff, second by Grimley to adopt the following appointments and committees : Mayor pro-tem; Jeff Grimley, City Clerk/Treasurer, Flood Plain Administrator & Zoning Administrator; Karen Bixler, Public Works Director; Chuck Lange, City Attorney; Jeff Taylor, Sheriff’s Department; Linn County, Fire Chief; Todd Wyman, Newspaper; CR Gazette, City Engineer; Shoemaker & Haaland. Budget & Finance; Grimley, Neff, Heeren, Bixler, Board of Adjustment; Ballantyne, Economic Development; Heeren, EMA; R. Shebetka, Library; Ballantyne, School; Grimley, Personnel; Ballantyne, Heeren, Gerdemann, Parks; R. Shebetka, Policy; Bixler, Neff, Heeren, Shebetka, Fire Dept.; Heeren, Cemetery; Bixler, Palmer, Koppenhaver, Brady, Zoning Representative; Gerdemann. All ayes, motion carried. Budget Committee Meeting: January 25th at 5:00 pm. Tobacco Product Sales Violation: Motion was made by Shebetka, second by Ballantyne to proceed with civil proceeding against Casey’s General Store for violation of tobacco sales laws. All ayes, motion carried. Sealcoat Bids: Chuck explained the premise of sealcoating streets, his preference for the bids received from MSI and L.L. Pelling and why the bid process was necessary, as requested by councilman Shebetka. Bixler noted there will be approximately $10,500 in I-Jobs funds received by the state for a designated street project along with monies budgeted from the road use fund for the annual sealcoat project. Motion was made by Neff, second by Shebetka approving the low bid for sealcoating submitted by MSI, Inc. All ayes, motion carried. Ordinance #6-2009: AN ORDINANCE RELATING TO ADOPTION BY REFERENCE OF THE INTERNATIONAL BUILDING CODE, 2006 EDITION AND THE INTERNATIONAL RESIDENTIAL CODE, 2006 EDITION AND PROVIDING PENALTIES. No action. Motion was made by Neff, second by Ballantyne to approve Resolution #01-2010; A RESOLUTION PROPOSING VACATION AND SALE OF AN ALLEY INTERSECTION PROPERTY LOCATED AT 104 FIRST AVENUE SPRINGVILLE, IOWA. Roll call vote, all ayes. Motion carried. Correspondence: Mayor Heeren reminded everyone of the notice received from IDOT in reference to the J-Turn Intersection public informational meeting scheduled for January 12, 2010 at the Legion from 5:30 to 7:00 pm. He encouraged all council and citizens to attend the meeting. The next meeting of the Springville City Council is set for January 18, 2010. Motion by Grimley,
second by Gerdemann to adjourn at 8:07 p.m. All ayes, motion carried.
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SPRINGVILLE CITY COUNCIL PROCEEDINGS December 21, 2009 Mayor Cooper called the meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne, Neff, Williams and Clothier. Also present: Mary Gerdemann, Chuck Lange, Karen Anderson, Doug Beard, Rev. Karen Downey Beals, Barb and Roger Shebetka, Jack OToole, Andy Hoge, Rick Heeren, Abbe Walters, Steve Shaffer, Michelle and Phillip Legate, Jim Heeren and Deputy Lemense. Consent Agenda: Motion by Clothier, second by Grimley to approve the consent agenda with the stipulation that proof of dram shop insurance would be provided to Alcoholic Beverages Division for Bailey’s Bar and Grill by December 31st. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: Mary Gerdemann inquired why holiday lights were not put up this season. Chuck replied during his maintenance report they did not get it done this year. Sheriff’s Report: Deputy Payne gave the patrol report for December 7th thru December 21st. November hours of service: 104.80. Discussion took place on vehicles not being removed from Broadway Street. Snow removal is being hampered. Parking regulation signs are posted in the business area. Vehicle will be tagged for 24 hour removal notice. Maintenance: The guys continue to get the snow equipment was ready for use. There has been some damage to the tractor. The guys thought they could repair it themselves, but the scope of the project proved to be above the capability of what could be done in the shop. Chuck reported the generator powered on and ran just fine during the power outage. He is concerned about the fact that the generator just powers itself up and no emergency call is placed by the system. Council person Ballantyne reported a plugged storm drain. Chuck said all the drains would be checked and cleaned before the bad weather predicted for the holidays rolls in. Clerk: no report. Other Reports: The YTD building permit report and the December finance report for the Library were provided for the council. Employee evaluations have been handed out to council members and employees and are due back to Robin as soon as possible. Old Business Nuisance Abatement: Complaints have been received concerning lack of snow removal on the sidewalks surrounding the 173 Broadway property. The public works department will clear the sidewalks. Labor expense on clearing the sidewalks will be kept track of and assessed back to the property at the end of the season. Mayor Cooper reported Attorney Taylor has not gotten back to him on the status of his research on ownership of the property. Attorney Update on Review of Documents for Building Inspection Contract Service with City of Marion: tabled due to no report. New Business: Oath of Office: Mayor Cooper gave the oath of office to Mayor Elect Richard Heeren, and incoming councilpersons Roger Shebetka and Mary Gerdemann. Jeff Grimley presented Mayor Cooper with a plaque expressing appreciation for 11 years of service to the City first as a councilman and then as Mayor. Bixler presented certificates of appreciation to retiring councilmen Jack Clothier and Sean Williams. Public Hearing: Motion was made by Ballantyne, second by Neff setting January 4th at 7:00 pm for the public hearing on vacation of an alley that intersects Mike and Dixie Brady’s property at 104 1st Avenue. All ayes, motion carried. Utility Rates: Jeff reported on the finance committee meeting pertaining to utility rates. Utility rates have not been increased since March 2004. Current rates are funding operation and maintenance expenditures adequately. However, funds are being depleted by large scale emergency repairs, capital improvements and unfunded routine maintenance items such as water tower cleaning and painting. The committee met and reviewed water and sewer utility rates studies completed by Iowa Rural Water (IRW) and Iowa Association of Municipal Utilities (IAMU) on the current system. Bixler will develop a spreadsheet of rate scenarios recommended by IRW and IAMU for review at a future meeting. Gazebo Project: Mayor Cooper and Andy Hoge representing the Visioning Group and Presbyterian Young People’s Committee spoke on the concept of erecting a gazebo at Upper Butler Park. Mayor Cooper gave a brief history of the community visioning process the committee participated in for approximately 9½ months. Cooper noted the gazebo was a component of the visioning plan for enhancement of Upper Butler Park. The proposed gazebo is of similar design to that of the original one that once graced Upper Butler Park. Hoge explained that when Presbyterian Church celebrated its 150 anniversary a goal of that celebration was to give back to the community. The Visioning Committee approached the church to partner in the project. Much fund raising has been done. A set of blue prints for the gazebo was furnished by Martin Design and $17,000 has been raised for the project. Total cost of the project is approximately $30,000 to $32,000. Construction of the gazebo would be accomplished by volunteer labor. The gazebo would be placed north of the old drinking fountain. The gazebo would be handicapped accessible, conducive to giving band concerts and community events. Cooper noted the project has been endorsed by the Park Board and P&Z Commission. Also, that they have just received a $5,000 grant from HACAP. Mayor Cooper was asking three (3) things of the Council: endorsement of the gazebo project in order to move forward with other aspects of the project, willingness to be the financial accounting representative, and a $5,000 monetary commitment. Mayor Cooper noted a $5,000 commitment from the City is excellent leverage of funds to achieve a $32,000 community improvement. Also, that such community support commands council support. Questions/concerns voiced by the council included: break down of project costs; finance committee needs criteria for budgeting purposes and lack of completed project specs. Rev. Karen Downey Beals spoke on the commitment of the congregation as shown by the fundraising effort and plans already developed for the project. They are seeking the same commitment from the city council. This commitment is vital in gaining support from other organizations in the community. At this point the organization is merely seeking council endorsement of the project to be able to move forward. Motion was made by Clothier, second by Ballantyne approving the request for council endorsement of the gazebo project. All ayes, motion carried. Ordinance #6-2009: AN ORDINANCE RELATING TO ADOPTION BY REFERENCE OF THE INTERNATIONAL BUILDING CODE, 2006 EDITION AND THE INTERNATIONAL RESIDENTIAL CODE, 2006 EDITION AND PROVIDING PENALTIES. No action. Correspondence: none. Comments: Mayor Cooper noted it has been a rewarding and also a pleasure to serve the community. He also related the new members are undertaking a large responsibility. Council members are the decision and policy makers for the community, steward of the citizen’s money, planners and organizers and monitors of all city business. Mayor Cooper encouraged the new members to ask questions, remember they represent the citizens and their decisions affect everyone. Mayor Cooper stressed the importance of a Capital Improvement Plan as the backbone of a city budget. He noted the 2 new council members have attend the first session of the Municipal Leadership Academy which speaks well for them. Mayor elect Heeren has previous council experience which should serve him well as Mayor. The next meeting of the Springville City Council is set for January 4, 2010. Motion by Clothier, second by Williams to adjourn at 8:41 p.m. All ayes, motion carried.
------------------------------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS November 16, 2009 Mayor Cooper called the meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne and Clothier. Neff and Williams were absent. Also present: Mary Gerdemann, Chuck Lange, Kirk Mikita, Doug Beard and Deputy Payne. Consent Agenda: Motion by Clothier, second by Grimley to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Payne gave the patrol report for October 19th through November 16th. October hours of service: 87.20. Maintenance: Chuck reported leaf pickup and street sweeping is almost complete. The sweeper has been out for 4 days. Chuck will make one more round to pickup anything he has missed. Upper and Lower Butler Park leaves have been collected. Fifty ton of salt has arrived. The City has a contract to receive 30 more ton. Compost bin contents are being chipped and/or hauled away. D&D Tree Service will chip one more time this fall. During excavation for a neighbor’s garage it was found that the sewer line at 703 Broadway was connected to another private sewer line rather than to the main and the line has been capped. Residents of that property are currently without a working sewer system. North side parking only signs have been ordered for North Avenue. An issue with a fence being erected on city property is being resolved. The guys located the rear property line for the resident. A contractor illegally connected a sump pump to the city sewer main over the weekend. The contractor was notified and the situation will be rectified. Clerk: Bixler noted the Clerk’s office is also involved with the sewer line issues and the fence on city property that Public Works is dealing with. The 2009 Annual Finance Report has been completed along with the finance report section of the Annual Library report. Other Reports: council received minutes of the October 6, 2009 Library Board meeting and the September finance report. Old Business Nuisance Abatement: Mayor Cooper reported Atty. Jeff Taylor is still working on the 173 Broadway nuisance abatement and the Broadway Street dog(s) issue. New Business: Building Inspection Contract Service with City of Marion Responsibilities and Roles: Council reviewed and discussed the “Springville and Marion Building Departments’ Responsibilities and Roles Policy” document as submitted by Ron Hoover of the Marion Building Department. Motion was made by Grimley, second by Ballantyne to approve and accept said document. All ayes, motion carried. Contract for Building Inspection Services with Marion: Council reviewed the “Contract for Building Inspection Services with the City of Marion”. Jeff questioned section #4 which states; Springville will hold harmless, indemnify and defend all claims and suits for liability against Marion and its employees arising as a result of any services performed by Marion. Council discussion continued on liability issues. Motion was made by Ballantyne, second by Clothier to forward the contract document to the city attorney for his review. All ayes, motion carried. Set Finance/Budget Meeting for December: December 9, 2009 at 5:00 pm. Motion by Ballantyne, second by Clothier to table Ordinance #6-2009: AN ORDINANCE RELATING TO ADOPTION BY REFERENCE OF THE INTERNATIONAL BUILDING CODE, 2006 EDITION AND THE INTERNATIONAL RESIDENTIAL CODE, 2006 EDITION AND PROVIDING PENALTIES. All ayes, motion carried. Correspondence: none. Comments: Mayor Cooper has discussed the transition of office with Rick Heeren and will aid in affecting a smooth transition for Rick. Mayor Cooper advised the Council to keep the code of ordinances, comprehensive plan, emergency plan etc….. current. He and Chuck have begun work on a Capital Improvements Plan and encourages completion of that project. Robin noted the cleanup being done at Graham Park is being very well done and makes a big improvement to the area. The next meeting of the Springville City Council is set for December 7, 2009. Motion by Ballantyne, second by Grimley to adjourn at 7:50 p.m. All ayes, motion carried.
------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS October 19, 2009 Mayor Cooper called the meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Neff, and Clothier. Williams was present at 7:45 p.m. Ballantyne was absent. Also present: Jim Koppenhaver, Chuck Lange, Vicky Farnum, Jared Lasley, Nyle Palmer, Mike and Dixie Brady, Steve Mysak, Treva Davis, Doug Beard, and Deputy Ireland. Public Hearing: Mayor Cooper opened the public hearing on a Proposed Ordinance Limiting Parking to the North Side of North Avenue. Jared Lasley of 410 North Avenue stated that one household was responsible for most of the parking problems on the street. The problem was not with the property owner but visiting teenagers and friends commanding most of the available parking. That problem has since alleviated itself. Lasley sees more of a problem with parking too close to the corner of the street inhibiting vision of oncoming traffic. Treva Davis of 309 North Ave. agreed with Lasley, stating at times the street was used as a parking garage. Davis voiced concern about snow plowing if one way parking was mandated for North Avenue. Previously snow had mostly been plowed to the south side of the street. Last year the guys plowed the snow to both sides of the street alleviating water retention and flooded basements. Davis wants to make sure this process continues should the street be designated for one way parking. Mayor Cooper noted parking problems have been an issue on this street for many years. Mayor Cooper also reported on written correspondence from several other residents of North Avenue. Council discussion centered on safety issues due to the narrowness of the street. With vehicles parked on both sides of the street an emergency vehicle cannot get down the street. Mayor Cooper closed the public hearing at 7:08 p.m. Consent Agenda: Motion by Neff, second by Clothier to approve the consent agenda as posted. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Ireland submitted a report for hours served from October 5, 2009 through October 19, 2009. September total hours of service: 100.70. Maintenance: Phase II of the sewer project is completed. The overhead doors are installed. Some bills are due yet. The sewer backup pump has been placed in the new building. Bixler is working on an expense spreadsheets for both phases of the project (FEMA funding and phase II). Hopefully all the bills will be received before the next council meeting so the spreadsheets may be distributed. The street sweeper has been repaired. A check valve at Well #3 has malfunctioned. Chuck reports it should be replaced rather than repaired. Chuck has contacted Utility Equipment for part specs and prices. The guys are getting snow equipment ready. Mayor Cooper inquired as to the status of the “generator protocol” being written for operation of the new generator for future emergencies. The document is complete and will be provided to the council at the next council meeting. Clerk: Bixler reported on an H1N1 informational conference call that was held for city clerks. A good website for information is: www.flu.gov. The clerk’s office received a notice of equalization from the Linn County Assessor’s Office for city property located at 256 Broadway. In each odd numbered year assessments are subject to equalization as per an order issued by the Director of Revenue, State of Iowa. This is an automatic increase, a physical assessment does not take place. Current value of 256 Broadway is $86,814, reassessed value is $95,496. Council discussion was held on the current value of 256 Broadway. Council directed the Clerk obtain paperwork for an appeal of the assessment. Other Reports: council received minutes of the September 1st library board meeting and a building permit report thru October 16, 2009. The finance committee held a brief meeting before the council meeting to review the financial status of Springville. Heather commented on balances shown in the finance report. Four funds (LOST, Library Trust, Park Reserve and Sewer Reserve) have reserve (designated funds) balances. Other maintenance funds show declining or negative balances. Neff stressed the necessity of departments staying within allocated budgets. Any budget cuts the state would pass on to municipalities would in turn reduce budget allocations for all departments within Springville. Bixler noted that expenses in the utility funds were exceeding revenues and with budget time approaching the finance committee would be looking at rate increases in each of the utilities. Old Business Nuisance Abatement: Bixler researched current ownership of the 173 Broadway property. Sale of the property was suspended at a Sheriff’s auction and since that time it seems actual ownership of the property is in limbo. New Business Mysak Sub-Division Request: Steve Mysak was present for discussion with the council on a possible subdivision north of the City. Mysak would like to break ground on the west side of the highway next spring. He requests help from the City in bringing sewer to the subdivision. Discussion was held on the need for engineering services, accessing private property for sewer main installation and methods of funding. Mayor Cooper noted the matter is initially addressed by the P&Z Commission. Mysak’s request will be on the November 17th P&Z meeting agenda. Catepillar Generator Maintenance & Warranty Proposal: There are many plan levels for generator preventative maintenance provided by Altorfer. Chuck went over aspects of the maintenance/warranty agreement he recommends for the new generator. This is a 6 year program with annual payments. Sean felt that equipment of this caliber warranted protection of the City’s investment. Discussion continued on funding of the expense. The item will be put on the next agenda for further discussion. Public Hearing: Motion was made by Clothier, second by Grimley setting November 2nd at 7:00 p.m. as the time and date for a public hearing on a recommendation from the Planning and Zoning Commission to correct the zoning classification for property located at 258 Broadway. All ayes, motion carried. Motion by Neff, second by Williams approving the first reading of Ordinance #4-2009: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY ADDING A NEW SECTION LIMITING PARKING TO THE NORTH SIDE OF NORTH AVENUE. Roll call vote, Ballantyne absent. All ayes, motion carried. Correspondence/Comments: The CJ Cooper & Associates, Inc. newsletter was provided to the council. Mayor Cooper noted he welcomed Steve Mysak’s plans for a subdivision. Commended the finance committee for meeting and noted another meeting will be forthcoming in the near future. Recommended sending the Clerk to a storm water utility workshop being held in Ankeny. The next meeting of the Springville City Council is set for November 2, 2009. Motion by Grimley, second by Williams to adjourn at 8:34 p.m. All ayes, motion carried. -------------------------------------------------------------------------------------------------------------------------------------------------- SPRINGVILLE CITY COUNCIL PROCEEDINGS October 5, 2009 Mayor Cooper called the meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne and Clothier. Neff and Williams were absent. Also present: Mary Gerdemann, Chuck Lange, Vicki Farnham, Mr. Wagner, Doug Beard, and Deputy Ireland. Consent Agenda: Motion by Grimley, second by Clothier to approve the consent agenda minus the finance report. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Ireland submitted a report for hours served from September 21, 2009 through October 5, 2009. September total hours of service: 98.30. Maintenance: The generator was set last Wednesday. Hoddy-Gates completed the wiring on Friday. The generator is up and running. It is programmed to run a 30 minute cycle every Monday. After a 7 minute cool down the power switches back to electric (Alliant). The generator uses a blended fuel and has a self charging battery. The security fence at the sewer plant is almost completed. Life Time Fence will be back as soon as the weather clears. Concrete work is complete. The overhead doors are on backorder and will be installed as soon as they are delivered. Some dirt work needs to be finished, Chuck relates a couple of loads will complete the project. Hauling of dirt and rubble are completed at Graham Park. The guys completed chipping and hauling of yard waste at the yard waste site, but Chuck reports it is nearly full again. Trash is appearing at the site again and Chuck recommends residents be reminded of the yard waste rules prohibiting any/and all garbage or trash. Mayor Cooper requested a “generator protocol” be written for operation of the new generator for future emergencies.
Clerk: Bixler reported on attendance at the Iowa League of Cities Conference in Davenport. Also, reported on required quarterly and annual reports being completed. Also noted: there is currently an I-Jobs bill providing financial assistance for water and stormwater projects.
Other Reports: council received the August finance report for the Library and the October newsletter and calendar. Also, a 2009 FY end and QTD Fire Department finance report, minutes of the September 22nd P&Z meeting, a building permit report, a QTD park finance report, a Fun Days finance report and an overtime report. The finance committee is trying to coordinated schedules for a meeting. Old Business Nuisance Abatement: Clothier inquired as to the status of the animal at large complaint. Mayor Cooper noted he had turned the paperwork over to Atty. Taylor and would contact Taylor as to the status of correspondence being sent to the dog(s) owner. Current ownership of property at 173 Broadway was discussed. Mayor Cooper will consult with Atty. Taylor about this also. North Avenue Parking: Council was provided with a draft of an ordinance limiting parking on North Avenue to the north side of the street. Vicki Farnham, a resident of North Avenue inquired as to the reasoning for the proposal. Mayor Cooper noted he had received verbal and written complaints about parking issues on North Avenue over the years and recently had been contacted again about the problem. Farnham agreed there are parking problems in that neighborhood due to North Avenue being a narrow street. Mayor Cooper felt residents on North Avenue should receive notice of the City’s intent to limit parking to one way on North Avenue and suggested residents be notified by mail and a public hearing be held. Motion was made by Ballantyne, second by Grimley setting a public hearing date of October 19th (date of regular council meeting) for public input on a proposed ordinance limiting parking on North Avenue to the north side of the street. All ayes, motion carried. New Business Mysak Sub-Division Request: requested to be held over for next meeting. Sidewalk Repair Notices: Mr. Wagner appeared before the council in reference to notice he received that the vinyl patch work on his sidewalk did not conform to adequate repair as spelled out in the sidewalk ordinance. Mr. Wagner provided pictures of the repair and explained the components of the material used to patch the sidewalk. Discussion was held on the durability of the vinyl patch products and requirements of the ordinance. Wagner stated he would be more than willing to replace the sidewalk square with regulation cement if the patch fails over the winter. Chuck will inspect the square in May of 2010 when he does his regular spring inspection of all City sidewalks. Wagner will be given the same time period to replace the square as other homeowners notified of mandatory sidewalk repair for summer of 2010. Property owners at 207 4th Street informed the Clerk they will opt for the City to complete the sidewalk repair as ordered for the sidewalk abutting their property with the cost to be assessed against the property. Correspondence: The IDOT has contacted Mayor Cooper about having another public input meeting for the J-Turn concept. The meeting will be held on October 29th from 5:30 to 7:00 pm at the American Legion. Jack reminded everyone NIMS training is scheduled for October 20th from 7:00 to 9:00 pm at Kirkwood. Springville Fire Department is sponsoring an open house on Wednesday evening in conjunction with Fire Prevention Week. Comments: Mayor Cooper informed the Council that the third party claim against the City in the Ballantyne/Sills small claims court case has been dismissed. The next meeting of the Springville City Council is set for October 19, 2009. Motion by Clothier, second by Ballantyne to adjourn at 8:02 p.m. All ayes, motion carried.
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September 21, 2009
Mayor Cooper called the meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne, Williams, Clothier and Neff. Also present: Shauna Dennison, Chuck Lange, Doug Beard, and Deputy Pavelka.
Consent Agenda: Motion by Neff, second by Ballantyne to approve the consent agenda as posted. All ayes, motion carried.
Citizen’s With Concerns Not on the Agenda: none.
Sheriff’s Report: Deputy Pavelka submitted a report for hours served from September 8, 2009 through September 21, 2009. August total hours of service: 107.40. The new golf cart ordinance was discussed. It seems there are more golf carts driving around town than City Hall has permits for. A deputy will stop by City Hall for a copy of the new ordinance.
Maintenance: The final cement pad for phase 2 of the sewer project is completed. More black dirt will be spread and grass seeding completed yet this fall. The building is 95% complete; the overhead door needs to be installed yet. The door will be delivered Wednesday and Hoddy Gates and Lifetime Fence will be here on Thursday to complete their parts of the project. Seven stumps in city right of way were ground out. The guys need to haul away the shavings and replace with black dirt. Lam Tree Service trimmed some trees and removed several others. Mayor Cooper inquired as to the status of Graham Park dirt and scrabble removal project. Chuck said more loads have been hauled out and they have less than a days worth of work to finish. Jack asked if the street sweeper is in running condition. He requested streets be swept before winter to get rid of some of the rock chips from sealcoating.
Clerk: Bixler informed the council that funding from I-Jobs will require quarterly reporting, with the first report due by September 30th. The water and wastewater rate study completed by Iowa Rural Water has been forwarded to the clerk’s office. Electronic and hard copies are available for the council. Mayor Cooper noted IAMU also provided this service and it might be beneficial to have more than one point of view. The finance will meet to review the report.
Old Business Nuisance Abatement: Animal Control/Dog at Large Incident. Council reviewed incident reports from the Linn County Sheriff’s Office concerning complaints of dogs running at large on 2 occasions. The dogs belonging to the same owner on both occasions. Council discussion took place on further handling of the situation. Council consensus was that the incident report be turned over to Atty. Taylor so that he may draft a letter to the dog owner detailing the Cities right to charge the dog owner with a municipal infraction (fine of up to $750) for any further offenses to the Springville animal ordinance.
New Business
Designation of
Request to Close Streets for Homecoming Parade: Principal Dennison was present requesting streets be closed on October 1st to accommodate the homecoming parade to be held at 6:30 pm. Motion was made by Ballantyne, second by Clothier to approve Dennision’s request. All ayes, motion carried. The Sheriff’s Office and Fire Department will be notified.
Janitor Hire: Ballantyne noted the committee reviewed applications for the janitor position and recommended Karen Anderson. Motion was made by Clothier, second by Grimley to offer the janitorial position to Karen Anderson at a starting wage of $9.00 per hour. All ayes, motion carried.
Correspondence:
EMA will be sponsoring NIMS compliance
training on October 20, 2009 at 7:00 pm at
Comments: Sean reported he attended the park board meeting. He had questions for Chuck on pond pumps. Conversation was also held on the status of the Graham Park wetlands project. The size of the pond needs to be determined and specs need to be provided to move forward with the project next spring. Heather will be out of town for the next council meeting
The next meeting of the Springville City Council is set for October 5, 2009.
Motion by Neff, second by Williams to adjourn at 8:07 p.m. All ayes, motion carried.
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------------------------------------------------------------------------------ SPRINGVILLE CITY COUNCIL PROCEEDINGS September 8, 2009 Mayor Cooper called the meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne, Williams, Clothier and Neff. Also present: Daryl Pearson, Chuck Lange, Doug Beard, Bill and Esther Kirby, Deputy Brady. Consent Agenda: Motion by Neff, second by Clothier to approve the consent agenda with corrections as noted by Ballantyne. All ayes, motion carried. Citizen’s With Concerns Not on the Agenda: none. Sheriff’s Report: Deputy Brady submitted a report for hours served from August 17th through September 8, 2009. August total hours of service: 107.40. Reoccurring vandalism to Cox Lake Pavilion was also discussed. Maintenance: Well #2 went back on line Friday, September 4th. When the well was put back on line a breaker malfunction occurred. Northway Well checked it out and recommended replacing the breaker, which was done. The decayed tree on John Street was removed. The guys are still hauling dirt and scrabble from Graham Park. Chuck estimates 4 hours of work remain to get the area cleared. Several rust and bad water complaints have been received so the guys flushed hydrants to alleviate the problems. The last cement pad for phase 2 of the sewer project is formed and ready to pour. Some black dirt will be needed to fill back in. Clerk: Bixler reported the financial side of the State Library Report and the Street Finance Report are completed. The Unclaimed Property Report and Annual Finance Report are due November 1st and December 1st respectively. August Library Board minutes and September activity calendar were submitted to the Council. Minutes of the August 18th P&Z Commission meeting were submitted to the Council as well as the August overtime report. The personnel committee needs to review applications for the janitor position. Old Business Nuisance Abatement: nothing new. New Business Graham Park Roadway: Council discussion took place on maintenance responsibilities for Graham Park roadway. The status of the roadway being a street was questioned. Ballantyne felt it was a street used to access Graham Park and also her business. Ballantyne does maintain the roadway to the best of her ability with the equipment she has. Large potholes occur during flooding due to drainage problems, which requires scarifying to fill in and level out the roadway. Williams maintains the roadway leads to a city park and is therefore the city’s responsibility to maintain. Mr. Kirby felt that the fill previously dumped on the property could be causing drainage problems. Mayor Cooper noted any water retention problems need to be addressed in a timely matter after a flooding episode. Chuck stated public works does scarify the roadway as notified, when their schedule allows. Lange also noted there are DNR rules and regulations that need to be followed when doing anything in that area. Ballatyne notes she is willing to pay for half of the gravel needed to maintain the roadway. Grimley noted that if the park board and council determine the roadway is a city street it should be maintained by the city. Robin will attend the next park board meeting and Mayor Cooper will contact DNR representative Harker for his input. Utility Issues: Mayor Cooper reported he has received complaints about the new utility billing process. Mayor Cooper reiterated changes were made to the utility billing process during the codification process. Council discussion took place with the clerk answering questions from the council. Motion was made by Neff, second by Ballantyne to approve the third and final reading of Ordinance #2-2009: AN ORDINANCE AMENDING ZONING ORDINANCE #2-2005 BY AN ADDITION TO SPECIAL EXCEPTIONS IN M-2, HEAVY INDUSTRIAL ZONING DISTRICT. Roll call vote. All ayes, motion carried. Ordinance # 2-2009 duly adopted and shall be published and posted as prescribed by Springville Code, Chapter 18.05(2): Manner of Publication. Motion by Ballantyne, second by Grimley to approve the third and final reading of Ordinance #3-2009: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY ADDING A NEW CHAPTER PERTAINING TO THE OPERATION OF GOLF CARTS ON CITY STREETS WITH A CITY ISSUED PERMIT. Roll call vote. All ayes, motion carried. Ordinance # 3-2009 duly adopted and shall be published and posted as prescribed by Springville Code, Chapter 18.05(2): Manner of Publication. Motion by Ballantyne, second by Neff approving Resolution #20-2009: A RESOLUTION APPROVING THE STREET FINANCE REPORT FOR FY 2009. Roll call vote, all ayes. Motion carried. Correspondence: EMA is contacting cities in Linn County to assess damage from the heavy rains received the last week of August. An EMA training exercise will be conducted with Benton County and The Duane Arnold Energy Center on September 16, 2009. Comments: Jack inquired as to the status of the J-Turn intersection. Mayor Cooper has received inquiries about the possibility of North St. being designated a one-way street. Discussion was held on emergency vehicle access and difficulty of snow removal. Mayor Cooper directed the item be put on the next council agenda. The Mayor reminded the public nomination papers for the upcoming election are available at City Hall. The next meeting of the Springville City Council is set for Monday September 21, 2009. Motion by Neff, second by Clothier to adjourn at 8:12 p.m. All ayes, motion carried. ----------------------------------------------------------------------------------------------------------
SPRINGVILLE CITY COUNCIL PROCEEDINGS August 17, 2009 Mayor Pro-Tem Grimley called the meeting of the Springville City Council to order at 7:00 p.m. Present on roll call: Grimley, Ballantyne, Williams and Clothier. Neff and Cooper were absent. Also present: Marc Whitman, Chuck Lange, Doug Beard, Bill and Esther Kirby, Deputies Payne and Pavelka. Consent Agenda: Motion by Williams, second by Clothier to approve the consent agenda as posted. Citizen’s With Concerns Not on the Agenda: Esther and Bill Kirby were present to voice concerns about the condition of roadway leading to Green Brier Riding Academy. The owner of Green Brier, Robin Ballantyne pays for the rock on the gravel roadway with public works to utilize city equipment to maintain the roadway. Mr. Kirby stated this is not being done. The condition of the roadway is poor and passage is difficult. Mr. Kirby noted Green Brier is a business that contributes in numerous ways to Springville and should be able to expect maintenance of the street leading to the business just as any other business in Springville does. He also notes the stumps on Ballantyne’s property were to be removed by the City and are stilling remaining after over a year. Grimley suggested the item be put on the next council agenda. Sheriff’s Report: Deputies Payne and Pavelka submitted a report for hours served from August 3, 2009 through August 17, 2009. Total hours of service for July: 107.70. Maintenance: Well #2 is not on line yet. It did not pass the bacteria test, as required by state law. The header line has been flushed and re-chlorinated. The compost site was cleaned up for Fun Days. Dryman Trucking hauled out 3 loads of leaves. Chuck and Todd spent 3 entire days for cleanup at the site. Barricades used for Fun Days have been returned. About half the dirt has been moved at the Graham Park wetlands project site. Chuck reported there was a lot of fill to be removed. Well #3 had an outlet fire due to chlorine causing the failure of an extension cord. The fire melted the day tank and a pump. ACCO has been called to replace the equipment. Chuck has called the insurance company. A damage dollar amount should be provided by ACCO. There was no damage to the well house. Clerk: Bixler reported she has spoken to the finance committee concerning the need of an audit of her first fiscal year as City Clerk. Council directed Bixler obtain quotes for the service. Also, the League has published the 2009 SPECIAL REPORT, New Laws of Interest to Cities. These are bills passed b the Iowa General Assembly that affects city code. July Library Board minutes were submitted to the Council. Also, Susan Cooper presented Springville Memorial Library Year End Report for FY 2008-09. Cooper noted computer usage is up and there are 9 computers available for public use. The library is currently working on the automation process. Old Business Nuisance Abatement: nothing new. New Business Code Updates: The Clerk’s office has received a summary of 2009 legislative changes affecting city codes from Iowa Codification. Bixler noted that by keeping up with yearly legislative changes and submitting code amendments once a year to Iowa Codification the requirement for re-codification of the city code would be meet. The policy committee will review the report from Iowa Codification Personnel Committee Recommendations: the Clerk is to make sure all employees have signed an employee acknowledgment form certifying they have received a copy of the handbook. Motion was made by Ballantyne, second by Clothier to approve the second reading of Ordinance #2-2009: AN ORDINANCE AMENDING ZONING ORDINANCE #2-2005 BY AN ADDITION TO SPECIAL EXCEPTIONS IN M-2, HEAVY INDUSTRIAL ZONING DISTRICT. Roll call vote, Neff absent. All ayes, motion carried. Motion by Ballantyne, second by Williams to approve the second reading of Ordinance #3-2009: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGVILLE, IOWA BY ADDING A NEW CHAPTER PERTAINING TO THE OPERATION OF GOLF CARTS ON CITY STREETS WITH A CITY ISSUED PERMIT. Roll call vote, Neff absent. All ayes, motion carried. Correspondence: there have been several janitor applications. Comments: none. The next meeting of the Springville City Council is set for Tuesday September 8th, 2009, due to the Labor Day holiday. Motion by Williams, second by Ballantyne to adjourn at 7:32 p.m. All ayes, motion carried.
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